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Deerfield Elementary School

Parental Involvement Plan



Deerfield Elementary School endorses the concept that parental involvement in the affairs of schools is essential if the school system and parents are to maintain mutual confidence and respect and work together to improve the quality of education for all students. Deerfield Elementary therefore will exert efforts to identify the desires of parents and to be responsible through its actions, to those desires.


The faculty and staff at Deerfield  Elementary School encourages and has established expectations for the involvement of parents, both as individuals and as groups, to act as advisors and resource people.


•A.       Needs Assessment and Planning


1.   Family and staff surveys are distributed annually to help determine needs and measure the effectiveness of the parent plan.  Parents can then express ideals and concerns by responding to those surveys and other information gathering devices.

2.   Parents with specific talents to complement and extend the instructional services of the classroom teacher.

3.  Parents can express ideas and concerns by responding to surveys and other information gathering devices;

4.  Be actively involved in parent-teacher groups; and serve on citizens' advisory and TSIPP committees. These committees help improve system/school processes.


•B.       Services to Families


To ensure parents of participating children have an adequate opportunity to participate in planning, designing and implementing of the Title I Parent Involvement Program, Deerfield as well as the Coffee county Schools provide services to families.


  • 1. The family resource center provides family services by working with students, families, and the community to network programs and services that enable children and families to succeed. This provides access to educational, health, mental health and social services to all schools in the system.
  • 2. Deerfield and the other elementary schools provide Kindergarten Screening in the Spring for potential Kindergarten students.
  • 3. Parents with disabilities are provided with full opportunities. Deerfield is handicapped accessible. This information is stated on the website.
  • 4. The Extended School Program (ESP) at Deerfield provides working parents a low cost educational alternative to day care. The program provides students of working parents with supervision, tutoring, a snack, and a safe environment. The program is offered each school day from 3:15 p.m. until 6:00 p.m. and some holidays for a very low cost.
  • 5. Deerfield Pre-K program implements a transition plan for each child and family to the Pre-K program and into the Kindergarten setting. These transitions include providing parent packs with info concerning entering schools, individual conferences, assisting in Kindergarten screening, and providing information regarding entering Kindergarten.


•C.       Curriculum and Assessment


  • 1. Parents are encouraged to be acquainted with their child's curriculum. They are encouraged to visit the TN department of Education Curriculum standards site. This link can be found on the system's website at Parents may also visit the classroom teacher to view the curriculum.
  • 2. Deerfield uses Developmental Reading Assessment (DRA) for grades K-2 to assess reading. Teachers will use the results to drive reading instruction and confer with all stake holders including parents.
  • 3. Deerfield and the system utilize DIBELS (Dynamic indicators of basic Early Reading Skills) to assess reading skills in grades K-5. With the DIBELS data system, student performance results can be used to improve student outcomes.
  • 4. Deerfield administers the Achievement Series benchmark Tests that are developed locally by Supervisors of Instruction. This test aligns with the Tennessee State Standards as they are presented each quarter. The subjects of reading and math are tested in grades 2-5. These results are used to give necessary feedback to students, parents and stakeholders.
  • 5. Students in grades 3-8 take the Tennessee Comprehensive Assessment Program (TCAP) Achievement test each Spring. Student results are reported to parents, teachers and administrators.
  • 6. The Tennessee Comprehensive Assessment Program (TCAP) Writing Assessment requires students to write a rough draft easy in response to an assigned prompt or topic within a limited time period. Teachers report TCAP writing results to parents.

•D.       Technology-Based instruction tools


  • 1. Study Island provides Deerfield with practical and effective web based learning programs. It is web-based, state standards based, and research based. Study Island can be accessed from home, this is a way for parents to become involved and watch their progress. This will encourage discussions of standards within the home.
  • 2. Lexia provides instruction and real-time assessment of student's progress. This program accelerates reading acquisition, prevents reading failure, and supports on-level and advanced readers.
  • 3. Each classroom is equipped with a teacher's computer (connected to the projector) for their own use along with at least 2 student computer stations. Each classroom has an Elmo (document camera), projector, and screen provided to assist teachers in presenting lessons. Each year at open house parents are invited and encouraged to visit their child's room and teacher to view the technology available.
  • 4. The Deerfield website at provides information about our school and system. Visitors to this page will find links to personnel, pictures, classroom pages, important dates, and school events.


E. Ways parents can help at home


  • 1. Read to the child. Make reading a part of the family lifestyle. Listen to your child read.
  • 2. Be available to help and review homework as needed.
  • 3. Parents should be encourages and be enthusiastic. Make learning important and always ask how their day was. Encourage them to do better and express interest in their school work.
  • 4. Help defeat frustration. Listen carefully when your child is discouraged or frustrated and offer solutions.
  • 5. Encourage your child's independence and growth. A child needs to eventually take charge of their own learning.
  • 6. Keep lines of communication with your child's teacher. Get to know them and what they expect from your child.
  • 7. Ensure your child receives plenty of sleep.
  • 8. Encourage attendance, positive behavior and achievement in school.


•F.     Ways parents can help at school


  • 1. Listen to students read. This is a high need in grades K and 1 but also encouraged in grades 2-5.
  • 2. Work in the classroom or with a student. Parents are encouraged to check with teachers on possible times that they may be able to volunteer.
  • 3. Assist with book fair.
  • 4. Serve on school and district committees. These committees include Parent teacher organization (PTO), TSIPP sub-committees, parent volunteer program and others. These committees work together for the common goal of the children.
  • 5. Volunteer to chaperone field trips.
  • 6. Increase financial resources available to the school. Help with fund-raisers that are currently in your school. Donate materials to the school.


•G.    Communication and Involvement


  • 1. A school and system calendar which will provide both academic and other information for all stakeholders.
  • 2. System wide parent notification memos
  • 3. School wide parent notification memos
  • 4. Parents serve on TSIPP committees and school improvement planning.
  • 5. PTO meetings will be help monthly in the library. Special called meetings may occur more frequently. Parents are urged to attend these meetings.
  • 6. The library hosts an annual book fair. Proceeds are used to go toward the needs of the library.
  • 7. Teachers will provide parents of participating children reports and explanations of their child's progress byway of mid-term progress reports, nine week report cards, individual teacher reports, phone calls, and school agendas.
  • 8. Regularly inform parents of student performance indicators and objectives.

9.   Provide the opportunity for a parent/teacher conference with the parents of each               participating child to discuss the child's progress, placement, and training in

                 methods the parents can use to complement the child's instruction.

10.             Make educational personnel under the Title I Program, including student               services personnel, readily accessible to parents;  

11.  Provide parents of participating children opportunities to observe Title I program             activities.

12.             Provide opportunities for regular and flexible meetings with parents to                                        formulate parental input into the program; Opportunities are as follows:

  • Annual Parent Teacher Conferences (2:30 P.M.-9:00 P.M.)
  • Annual Parent Meeting (September at Fair grounds)
  • Individual conferences before, during, and after school relating to the child's education
  • Open House/Orientation provides early information regarding expectations, policies, procedures, activities, etc.
  • Parent meetings are open to discussion on the education of students

            13.       Deerfield will provide reasonable support for parental involvement activities as                  parents may request.

            14.       During Open House/Orientation, distribute a school-parent compact that                            outlines how parents, the entire school staff and students will share the                                            responsibility for improved student achievement and the means by which the                         school and parents will build and develop a partnership to help children achieve                         high standards.

            15.   Deerfield faculty will provide information, to the extent practicable, on                                  programs and activities in a language and form that parents understand.

            16.       Annually assess, through consultation with parents, the effectiveness of the                                    parental involvement program and determine what action needs to be taken, if                   any, to increase parental participation.

            17.       Provide parents a description and explanation of the curriculum in use at the                      school, forms of academic assessment, expected proficiency levels via                                            beginning of the year "Parent Memo" and district/school website.

            18.       Deerfield will provide organized, systematic, ongoing, informed and timely                      consultation/information in the planning, review, and improvement of parent                      involvement to decisions about the program; and

  • § Quarterly newsletters
  • § Weekly newspaper publications regarding upcoming events
  • § Annual school calendar
  • § School wide memos
  • § Parent reps meet every 6-8 weeks on the district Parent/Family Advisory Council
  • § School level Parent Advisory Council
  • § Publication of school profile
  • § Updated school website
  • § Title I parent surveys
  • § School agendas w/policies, procedures, requirements, important dates, grading scale, homework assignments, daily review and signature of parent required.



In order to meet the changing needs of parents and Deerfield Elementary School, the parental plan will be reviewed and revised periodically. This review will occur at least once annually.
















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