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Parent and Family Engagement Plan

Deerfield Elementary School
Parent and Family Engagement Plan

Deerfield Elementary School endorses the concept that parental involvement in the affairs of school is essential. It is our goal for the school system and parents to maintain mutual respect and work together to improve the quality of education for all students. Deerfield Elementary strives to work mutually with parents in all areas of their child's education. Therefore, as a school we will make sincere efforts to identify the needs of parents, and be responsible with our actions to help meet those needs.

The faculty and staff at Deerfield Elementary School encourages and has established expectations for the involvement of parents, both as individuals and as groups, to act as advisors and resource people.

A. Needs Assessment and Planning

1. Family and staff surveys are distributed annually to help determine needs and measure the effectiveness of the parent plan. Parents can then express ideas and concerns by responding to those surveys.

2. Be actively involved in the Parent-Teacher-Organization (PTO) and volunteer for other committees to help improve the community of Deerfield Elementary.

3. To make certain the parents of our students have an adequate opportunity to participate in planning, designing, and implementing of the Parent and Family Engagement Plan. Deerfield will have annual meetings seeking this important input.

B. Services to Families

1. The Family Resource Center provides family services by working with students, families, and the community to network programs and services that enable children and families to succeed. This provides access to educational, health, mental health and social services to all schools in the system.

2. Deerfield and the other elementary schools provide Kindergarten Screening in the Spring for potential Kindergarten students.

3. Parents with disabilities are provided with full opportunities. Deerfield is handicapped accessible. This information is stated on the website.

4. The Extended School Program (ESP) at Deerfield provides working parents a low cost educational alternative to day care. The program provides students of working parents with supervision, tutoring, a snack, and a safe environment. The program is offered each school day from 3:15 p.m. until 6:00 p.m. and some holidays for a very low cost.

5. Deerfield Pre-K program implements a transition plan for each child and family to the Pre-K program and into the Kindergarten setting. These transitions include providing parent packs with information concerning entering schools, individual conferences, assisting in Kindergarten screening, and providing information regarding entering Kindergarten.

C. Curriculum and Assessment

1. Parents are encouraged to be acquainted with their child's curriculum. They are encouraged to visit the TN department of Education Curriculum standards site. This link can be found on the system's website at Parents may also visit the classroom teacher to view the curriculum.

2. Deerfield uses Aimsweb Plus Reading Universal Screener to assess reading and math skills.

3. Students in grades 2-8 take the Tennessee Comprehensive Assessment Program (TCAP) Achievement test each Spring. Student results are reported to parents, teachers and administrators.

4. The Tennessee Comprehensive Assessment Program (TCAP) Writing Assessment requires students to write a rough draft easy in response to an assigned prompt or topic within a limited time period. Teachers report TCAP writing results to parents.
D. Technology-Based instruction tools

1. Deerfield uses various practical and effect web based learning programs.

2. Each classroom is equipped with a teacher's computer (connected to the projector) for their own use along with at least 2 to 4 student computer stations. Each classroom has an Elmo (document camera), projector, and screen provided to assist teachers in presenting lessons. Each year at open house parents are invited and encouraged to visit their child's room and teacher to view the technology available.

4. The Deerfield website at provides information about our school and system. Visitors to this page will find links to personnel, pictures, classroom pages, important dates, and school events.

E. Ways parents can help at home

1. Read to the child. Make reading a part of the family lifestyle. Listen to your child read.

2. Be available to help and support the child and review homework as needed.

3. Parents should be encouraging and be enthusiastic. Make learning important and always ask how their day was. Encourage them to do better and express interest in their school work.

4. Help defeat frustration. Listen carefully when your child is discouraged or frustrated and offer solutions.

5. Encourage your child's independence and growth. A child needs to eventually take charge of their own learning.

6. Keep lines of communication with your child's teacher. Get to know them and what they expect from your child.

7. Ensure your child receives plenty of sleep.

8. Encourage attendance, positive behavior and achievement in school
F. Ways parents can help at school

1. Work in the classroom or with a student to support them and help them be successful. Parents are encouraged to check with teachers on possible times that they may be able to volunteer.

2. Assist with book fair.

4. Serve on school and district committees. These committees include Parent Teacher Organization (PTO), or other parent volunteer programs. These committees work together for the common goal of the children.

5. Volunteer to chaperone field trips.

6. Increase financial resources available to the school. Help with fundraisers that are currently in your school. Donate materials to the school.

G. Communication and Involvement

1. A school and system calendar which will provide both academic and other information for all stakeholders.

2. System wide parent notification memos

3. School wide parent notification memos

4. PTO meetings will be help monthly in the library. Special called meetings may occur more frequently. Parents are urged to attend these meetings.

6. The library hosts an annual book fair. Proceeds are used to go toward the needs of the library.

7. Teachers will provide parents of participating children reports and explanations of their child's progress byway of mid-term progress reports, nine week report cards, individual teacher reports, phone calls, and school agendas.

8. Regularly inform parents of student performance indicators and objectives.

9. Provide the opportunity for a parent/teacher conference with the parents of each participating child to discuss the child's progress, placement, and training in methods the parents can use to complement the child's instruction.

10. Make educational personnel under the Title I Program, including student services personnel, readily accessible to parents

11. Provide parents of participating children opportunities to observe Title I program activities.

12. Provide opportunities for regular and flexible meetings with parents to formulate parental input into the program; Opportunities are as follows:

  • Annual Parent Teacher Conferences (2:30 P.M.-9:00 P.M.)
  • Annual Parent Meeting held during August Open House
  • Individual conferences before, during, and after school relating to the child's education
  • Open House/Orientation provides early information regarding expectations, policies, procedures, activities, etc.
  • Parent meetings are open to discussion on the education of students

13. Deerfield will provide reasonable support for parental involvement activities as parents may request.

14. During Open House/Orientation, distribute a school-parent compact that outlines how parents, the entire school staff and students will share the responsibility for improved student achievement and the means by which the school and parents will build and develop a partnership to help children achieve high standards.

15. Deerfield faculty will provide information, to the extent practicable, on programs and activities in a language and form that parents understand.

16. Annually assess, through consultation with parents, the effectiveness of the parental involvement program and determine what action needs to be taken, if any, to increase parental participation.

17. Provide parents a description and explanation of the curriculum in use at the school, forms of academic assessment, expected proficiency levels via beginning of the year "Parent Memo" and district/school website.
18. Deerfield will provide organized, systematic, ongoing, informed and timely consultation/information in the planning, review, and improvement of parent involvement to decisions about the program; and

  • Quarterly newsletters
  • Weekly newspaper publications regarding upcoming events
  • Annual school calendar
  • School wide memos
  • Publication of school profile
  • Updated school website
  • Title I parent surveys
  • School agendas w/policies, procedures, requirements, important dates, grading scale, homework assignments, daily review and signature of parent required.

In order to meet the changing needs of parents and Deerfield Elementary School, the parental plan will be reviewed and revised periodically. This review will occur at least once annually.

















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